The RDA Registry conducts a series of automated tests for metadata quality on record ingest and displays the results with each record on the Manage Records page giving data providers a quick indication of how their records compare against Quality Levels 1-3.
The metadata Quality Levels have been deprecated in favour of a more mature and wholistic approach to quality metadata in the form of guidance around best practice and "metadata for impact". These changes have preceded consequential system changes in the RDA Registry in order to give Contributors some time to assimilate those changes.
In a future system release, the metadata Quality Level reporting will be disabled in the RDA Registry and will be replaced by reporting that assists Contributors to identify where additional impactful metadata may be provided. Metadata of Quality Level 1 will still be required to publish a valid record to RDA, but in addition, a name or title, and for collections, a description, will also be required to be consistent with the Research Data Australia Collection Description Quality Policy.
The Metadata Content Requirements were initiated in 2011 to guide data providers in creating and publishing records that were not only compliant with the RIF-CS Schema, but also contained enough information to be of use to other researchers. Required and recommended RIF-CS elements were grouped into a set of three quality levels for each class type (collection, party, activity & service) and were integrated into the RDA Registry as a series of automated tests conducted on record ingest (see image below).
Following an internal ANDS review of metadata guidance in 2017, the Metadata Content Requirements were revoked, and the advice around quality records integrated into the Research Data Australia Content Providers Guide for collections, activities, parties and services.
Current Quality Level reporting in the record view page in the RDA Registry
Metadata Content Report is intended to assist users in creating rich metadata records that align with guidance around best practice and "metadata for impact". The report is generated for every record that is ingested (harvest or manual entry) into the RDA Registry and is based on a set of automated tests that check if recommended RIF-CS elements are populated. Each record's metadata report information is then made available via a report icon on the Manage Records page.
To quickly assess a record's Metadata Content Report without viewing the complete record:
- Hover your mouse over the report icon for the record you're interested in.
- A popup box will be displayed. Metadata recommendations which have been met will be shaded green.
- To close the popup box, click the close button shown in the top right-hand corner, or move your mouse pointer until it is outside the bounds of the concertina box. The box will disappear after a short delay.
Metadata Content Report for a Collection on the Manage My Records page
All records being harvested or manually added to the registry require a title and a type (e.g. Collection of type dataset). Collections will also be required to have a description. This means that records without a name/title or (for collections) a description, will no longer be automatically published in Research Data Australia (as stated in our Research Data Australia Collection Description Quality Policy).