The information provided here is aimed at institutions seeking to have records describing their research data outputs published in Research Data Australia. Individual researchers seeking to publish data descriptions in Research Data Australia should liaise with their institutional provider

For institutions, there are two major steps in the process of providing descriptions of research data collections and associated information:

  1. Creating the records, whether manually, or by processing information from another source.
  2. Transferring the records to the RDA Registry (which are then subsequently displayed in Research Data Australia).

The RDA Registry registers the description of collections; it does not store the collection itself. You retain control over access to items in the collection. Any special access considerations can be included in your collection description.

If you need access to the RDA Registry, please refer to Getting an Online Services account for more information.

Creating records

Most institutions create records in an institutional repository or data store, ideally drawing on information from connected HR and Research Information Systems, and set up an ongoing feed of records that can be regularly harvested, capturing the latest updates. If this is not possible or desirable, records can be created manually in the RDA Registry manual interface.

The RDA Registry requires records to be in RIF-CS schema for ingest. Records can be harvested in RIF-CS, or in another metadata schema used by your institutional repository where subsequent conversion to RIF-CS has been configured. 

This task of generating a RIF-CS XML document from records in an institutional repository, and validating it against the RIF-CS schema, can be made easier using the ANDS RIF-CS Java API.

To learn more about providing a record to Research Data Australia, and understanding RIF-CS, you can practice in the RDA Demonstration Environment (demo), and talk to your ARDC Outreach Officer.

Transferring records

The four methods for transferring records to the RDA Registry from an institutional repository are:

Refer to Harvester settings for more detailed instructions on implementing each of these methods.